VENDOR REGISTRATION POLICY
PT AEROFOOD INDONESIA

 

  1. Aerofood opens opportunity for companies who have business field that suits Aerofood needs which stated in e-Procurement website announcement. Aerofood has its right and sole decision to do not evaluate the vendor registration that registered not in period of registration.
    Aerofood Vendor Registration Process :

     
  2. Registration should be conducted via e-procurement website. For companies who have registered within pre-determined period suits with Aerofood needs will receive notification and document guideline contains with terms & conditions. The documents should be completed within 5 working days after the notification received.
     
  3. List of documents should be submitted by Vendors are :
    1. Administrative Documents
      No Administrative Documents Indonesian Registered Company Non Indonesian Registered Company
      1 Letter of Intent to be registered as Aerofood Vendor signed by Authorized Person
      Yes
      Yes
      2
      		 Copy of Articles of Associations/Deed Establishment (or equivalent documents)
      Yes
      Yes
      3
      		 Copy of Certificate of Domicile (if applicable)
      Yes
      Yes
      4
      		 Copy of Letter of Business Permit
      Yes
      No
      5
      		 Copy of Tax Registration Number
      Yes
      No
      6
      		 Copy of Company Registration (or equivalent documents)
      Yes
      Yes
      7
      		 Copy of last 2 years recent tax payment
      Yes
      No
      8
      		 Copy of last 2 years corporate annual reports or financial statements. (Audited by the public auditor is preferred)
      Yes
      Yes
      9
       
      		 Copy of Company Certification which related to its business and achievement (if any)
      Yes
      Yes
      10
       
      		 Copy of nominated letter as PKP (if any)
      Yes
      No
      11
      		 Copy of Surat Ijin Usaha Jasa Konstruksi/SIUJK (specially for contractor)
      Yes
      No
      12
      		 Copy of Sertifikat Badan Usaha/SBU (specially for contractor)
      Yes
      No
      13
      		 Conflict of Interest Form
      Yes
      Yes
      14
      		 Company Statement Form
      Yes
      Yes
      15
      		 Term & Condition Acceptance Form
      Yes
      Yes
      16 Personal Information Management Statement Form Yes Yes
      17
      Contact Person Information
      Please fill the detail information of person who will coordinate with Aerofood team
      • Company Name
      • Person’s Name
      • Title
      • Email Address
      • Telephone Number
      • Handphone
      • Facsimile Number
      Yes
      Yes
      Note :
      The list of documents above can be adjusted to business fields (category) needs.

      In certain conditions, when a vendor can not fulfill the administrative documents that are confidential, then the vendor must make a statement letter that signed by Director of the Company.
       
    2. Technical Documents
      Vendors must submit Company Profile contains of :
      1. Company Organization Structure
      2. Total employees and their qualification (for company with experts employee).
      3. Portfolio of products/services offered by the company.
      4. Production capacity and  utilized capacity (for manufacture).
      5. Business location, Branch Office and workshop ownership status information.
      6. Main equipments and tools that are owned by the company utilized to support its operational activities.
      7. Customers list for the last 2 years, include :
        • Client Name
        • Scope of Works
        • Periode of Works
        • Location
      8. Photos that describe the condition of the office, workshop, warehouse, business activities, etc.
         
    3. Others
      If necessary, Vendors should submit specific data related with its expertise as requested in the Vendor registration announcement.
  4. Aerofood will conduct an evaluation of administrative documents and technical data that submitted by the Vendor in accordance with the requirements and regulations in Aerofood Indonesia.
  5. Aerofood reserves the right to conduct due diligence, including but not limited to site visits, to confirm and verify the validity/accuracy of documents.
  6. Site visit is part of the evaluation process to ensure the legality of the document with the factual business location and ensure operational  / production activities in accordance with its business field that are registered and ensure that the company is not a broker or non-value-added middleman company.
  7. Aerofood reserves the right to declare the Company is failed in Vendor registration if:
    1. The Company is a broker or non-value-added middleman company;
    2. Late submission of documents;
    3. Incompleteness of the submitted documents;
    4. There are documents that declared not genuine/false by the authorities for issuing the document;
    5. The documents are not valid and are not accompanied by notification of renewal;
    6. From the result of due diligence , Company is unable to meet the Aerofood's criteria.
       
  8. Aerofood reserves the right to demand others supporting documents as required in the evaluation process. Evaluation to be done comprehensively by considering administrative/legal, technical aspects as well as compliance with Aerofood needs.
  9. The result of Vendor Registration evaluation will be informed by official letter or email to the Company. Aerofood decision on the results of evaluation vendor registration is an absolute right that can not be inviolable.
  10. Aerofood does not collect any fees from participants in any procurement process, including the vendor registration process.